Our Solution

Today’s fast pace environment demands solutions and services that are easy to integrate, ready to operate, fast to implement and easy to modify. The Task Order Management System (TOMS) is no exception to these mission critical requirements. Our solution is designed to help you overcome costly task order style contract implementations, team management and task order response processes.

A typical TOMS package includes the following functionality:

 

TEAM MEMBER CERTIFICATIONS

  • Capture and manage team capabilities and contacts
  • Customize desired credential information on a contract by acontract basis

TASK ORDER REGISTRATIONS

  • Team member communication
  • Task order pre-release registration
  • Flexible reporting on task order timeline
  • Team assignment and bid / no-bid decision making

OPPORTUNITY MANAGEMENT

  • Status and progression monitoring
  • Integrated status update notifications
  • Win/Loss analysis and reporting
  • Automated team communication notifications

MULTI-CONTRACT MANAGEMENT

  • Ability to manage multiple contracts on a single platform
  • Access control permissions to page view level
  • Unlimited subcontractors setup
  • Administrators multi-contract search capabilities

Included with your TOMS software package is installation, administrator training on configuring the software to your customized needs, notification and alerts matrix, administrator user guide, subcontractor user guide, and one course for subcontractors on utilizing the system.  The TOMS full solution is designed to get you up and running quickly.  Relying on the principles of quicker, faster and better a common TOMS implementation project has the following stages:

 

PHASE 1
INSTALLATION
2 Hours

PROVISIONING OF USER GUIDES

SERVER CONFIGURATION

MAIL SERVER SETUP

ACTIVATION

 

PHASE 2
ADMINISTRATOR TRAINING
6 Hours

OVERVIEW TRAINING

TASK ORDER PROCESS FUNCTIONS

TEAM MANAGEMENT PRACTICES

REPORTING

 

PHASE 3
SYSTEM CONFIGURATION
4 Hours

CONTRACT ESTABLISHMENT

ACCESS PRIVILEGES

LABEL CHANGES

SUBCONTRACTOR NOTIFICATIONS

 

PHASE 4
SUBCONTRACTOR TRAINING
2 Hours

COMPANY PROFILE SETUP

TASK ORDER REGISTRATION

TASK ORDER ACKNOWLEDGEMENT

MESSAGE BOARDS

 

Typical companies can be set up to perform in days rather than weeks or months which is common with many software applications.  ITG is committed to providing you a fast reliable solution that can scale to your needs.  Once you have installed and deploy the TOMS system you will understand how easy it is to create a subcontract management plan that is consistent and applicable to all of the future task order based contracts that you would like to pursue.